Zoho Vault: Secure and Simplified Password Management
Protect access to your company's applications and data and share passwords securely, without forgotten passwords or risky sharing.
With Zoho Vault, you centralize and secure all your company's passwords on a single platform, protected by AES-256 encryption that ensures credentials are encrypted before they leave your browser.
Share access with colleagues in a controlled manner using granular role-based permissions, monitor every action through a comprehensive audit trail, and enforce strong password policies across your entire organization.
The platform includes Single Sign-On (SSO) integration with Google Workspace, Microsoft 365, Okta, and Active Directory, plus a browser extension for one-click auto-login across all your business applications.
Svennis Cloud Solutions, a certified Zoho partner, helps you implement and optimize Zoho Vault for your organization's needs, ensuring full GDPR compliance with EU data center hosting.
This application from the Zoho suite is also included in the Zoho One license.
Why Choose Zoho Vault?
Intelligent and secure password management
Zoho Vault provides you with all the tools needed to manage and protect your organization's passwords, from centralized storage and secure credential sharing to role-based access control and detailed audit reports, fully complying with GDPR requirements.
- The platform uses AES-256 encryption with a zero-knowledge architecture, meaning even Zoho cannot access your stored passwords - only your master password unlocks the vault.
- Enterprise features include SSO integration with major identity providers (Google Workspace, Azure AD, Okta, OneLogin), automatic user provisioning through Active Directory, and approval workflows for accessing critical credentials.
- A built-in password generator creates strong, unique passwords with one click, while the browser extension enables seamless auto-login across all your web applications without exposing credentials.
- The comprehensive audit trail records every access event, password change, and sharing action, providing tamper-proof evidence for GDPR compliance audits and internal security reviews.
- Custom alerts notify administrators of suspicious activities such as repeated failed login attempts or unusual access patterns.
Centralized Management
Save time and improve security by storing all passwords in a single encrypted vault.
- Teams no longer need to remember dozens of credentials or store them in insecure spreadsheets and sticky notes.
- A built-in password generator and browser extension make creating and using strong, unique passwords effortless across all business applications.
Visibility and Control
Monitor password usage in real time and receive alerts, enabling the prevention of security incidents.
- The comprehensive audit trail records every access, modification, and sharing event, giving administrators full visibility into who accessed what and when.
- Custom alerts for suspicious activities - such as repeated failed logins or access from unusual locations - allow proactive security management.
Scalability
The platform adapts to your business growth, from small teams to enterprise organizations, integrating with your IT ecosystem.
- Start with a free plan for personal password management and scale to enterprise features including Active Directory synchronization, SSO, and SIEM integration as your security requirements evolve.
- Flexible pricing ensures you only pay for the features your organization needs at each stage of growth.
5 Key Reasons to Choose Zoho Vault
Advanced Security
Protect passwords with AES-256 encryption, two-factor authentication, and strict access policies for users.
- The zero-knowledge architecture means passwords are encrypted in your browser before transmission, so even Zoho cannot access your stored credentials.
- Multi-factor authentication supports OTP codes, the Zoho OneAuth app, push notifications, and biometric verification for maximum protection.
Secure Sharing & Role-Based Access
Distribute passwords within the team without risks, using granular permissions and assigning role-based access only to authorized users.
- Passwords can be shared with specific individuals or groups without ever revealing the actual credential - team members log in with one click through the browser extension while the password remains hidden.
- Optional approval workflows require manager authorization before granting access to critical credentials.
Audit & GDPR
Track every action through an audit trail and ensure GDPR compliance in authentication data management.
- Every password access, modification, and sharing event is logged with timestamps and user details, creating tamper-proof records for internal audits and regulatory compliance.
- EU data center hosting, data export capabilities, and right-to-erasure support fulfill GDPR requirements for credential management.
Extensive SSO Integrations
Connect Zoho Vault with Google Workspace, Microsoft 365, Active Directory, Okta, and other platforms for unified access management.
- SAML-based SSO lets your team access all their applications through a single secure login, while Active Directory integration automatically provisions and deprovisions user accounts as employees join or leave.
- This centralized access management dramatically reduces the security risk of orphaned credentials and forgotten accounts.
Local Support from Svennis
Our certified team provides assistance and guides you with the best security practices.
- Svennis designs your vault architecture, integrates with your Active Directory or SSO provider, migrates passwords securely from existing tools, and trains your team on proper credential management.
- Our 200+ Zoho implementations include organizations with strict security requirements, ensuring your setup follows enterprise-grade standards.
Services Offered by Svennis for Zoho Vault
Secure your password management with our expertise
Zoho Vault Consulting
We analyze requirements
We understand how you currently manage passwords and your organization's specific security requirements.
We define the vault architecture
We propose the optimal password vault structure: folder organization, role definitions, and access policies.
We plan the implementation
We establish a detailed implementation plan with clear milestones and realistic timelines.
Implementation & Data Migration
We configure the vault
We set up security policies, user roles, and folder structure in Zoho Vault.
We import passwords
We securely import existing passwords from files or other applications, ensuring a seamless transition without data loss.
We validate security
We verify the integrity of migrated data and ensure all passwords are protected according to best practices.
Integration & Custom API
We analyze integrations
We identify authentication systems and third-party applications (Active Directory, SSO, etc.) that need to be integrated with Zoho Vault.
We develop connectors
We build custom connectors or use the Zoho Vault API to integrate the vault into your IT infrastructure.
We automate workflows
We automate access management workflows (creation and revocation) to eliminate repetitive manual work.
Training and Ongoing Support
We train the team
We organize hands-on training sessions for users and administrators, so your team uses Zoho Vault correctly and efficiently.
We provide technical support
We provide prompt technical assistance via email, phone, or a dedicated portal, quickly resolving any challenges encountered.
We continuously optimize
We monitor solution usage and propose periodic improvements to ensure maximum security and efficiency.
Zoho Vault Pricing
Flexible solutions for any type of organization
Free
Ideal for personal use and small teams starting out with password management
Standard
Suitable for teams that want to share passwords securely within the company
Professional
Includes advanced features for growing teams, with group-level sharing and detailed reports
Enterprise
Designed for large organizations with complex security and integration requirements
Free CRM Audit: Already using a CRM? We'll audit your current setup and show you exactly what's costing you leads - free, no obligation.
Key Features of Zoho Vault
Discover the power of a secure digital password vault
Password Management
Easily manage all your company's passwords in a centralized and secure vault.
- AES-256 encryption for storing passwords at the highest level of protection.
- Built-in password generator for creating unique and complex passwords with a single click.
- Organization by folders and labels to quickly find the credentials you need.
Secure Sharing & Role-Based Access
Share passwords with the team in a controlled manner, ensuring that only authorized users have access to sensitive information.
- Granular permissions - set who can view, edit, or manage each password or folder.
- Custom user groups and roles that reflect your organization's structure.
- Optional approval workflow for access to critical passwords, with notifications and a complete request log.
Single Sign-On (SSO) & Multi-Factor Authentication
Simplify access to applications through SSO provider integration and enhance authentication security through two-step verification (2FA/MFA).
- SAML integrations with Google Workspace, Microsoft 365, Okta, OneLogin, and other providers for unified Single Sign-On.
- Multi-Factor Authentication (MFA) - support for OTP codes, Zoho OneAuth app, push notifications, and biometric authentication.
- Custom password policies: enforce complexity requirements, periodic expiration, and reuse restrictions for all accounts.
Security & Compliance
Protect your company's sensitive data with advanced security measures and comply with standards such as GDPR.
- Complete audit trail - every access or modification is recorded for internal or external audits.
- Custom alerts - receive instant notifications for suspicious activities or security policy violations.
- GDPR compliance - anonymization and data export options on request, plus the ability to host data in Zoho's EU data centers.
Zoho Vault Integrations
Connect with your favorite applications
Zoho Vault integrates with both Zoho suites and popular external platforms, creating a centralized ecosystem for secure access management.
Zoho Marketing Automation
Automate marketing campaigns and nurture leads to maximize conversions.
Details
Zoho People
Automatically generate complex passwords for new employees directly from Zoho People, simplifying the onboarding process.
Details
Zoho Projects
Share project-specific passwords with team members directly in Zoho Projects, under maximum security conditions.
Details
Zoho Mail
Access and manage passwords directly from the Zoho Mail interface, without leaving the email client.
Details
Zoho Desk
Store, share, and manage sensitive passwords in support tickets from Zoho Desk, for a secure IT helpdesk.
DetailsFrequently Asked Questions
Answers to the most common questions about Zoho Vault
Ready to secure your company's passwords?
Contact us to discuss your password management needs and receive a personalized offer.