Zoho Meeting: Video Conferencing and Webinars Simplified
Digitize business communication and remote collaboration, without geographic barriers.
With Zoho Meeting, you can organize online meetings and interactive webinars with screen sharing, recording, and Q&A features, all on a secure, GDPR-compliant platform with EU data hosting.
Participants join directly from their browser without downloading any software, removing friction for both internal teams and external clients.
HD cloud recording captures every session for later review, training, or compliance documentation, while interactive webinar features including live polls, Q&A, and raise-hand functionality keep audiences engaged at scale.
Svennis Cloud Solutions, a certified Zoho partner, helps you implement and adapt Zoho Meeting to your company's needs.
This application from the Zoho suite is also included in the Zoho One license.
Why Choose Zoho Meeting?
Efficient and secure remote collaboration
Zoho Meeting provides you with all the tools needed to organize web conferences and interactive webinars, allowing you to present, collaborate, and communicate efficiently with your team and customers, regardless of location, while fully complying with GDPR requirements.
- The platform supports HD video conferencing with integrated screen sharing, remote control, and real-time chat, making it equally effective for quick team check-ins and detailed client presentations.
- For webinars, customizable registration forms, automatic reminder emails, live polls, Q&A sessions, and raise-hand functionality create an interactive experience that keeps audiences engaged throughout.
- All sessions can be recorded in the cloud at HD quality and shared with absentees or archived for compliance purposes.
- End-to-end encryption of audio and video streams ensures that sensitive business discussions remain private, while EU data center hosting makes Zoho Meeting a particularly strong choice for European organizations that prioritize data sovereignty.
- Native integration with Zoho CRM, Projects, and Bookings enables your team to schedule and launch meetings directly from the tools they already use, eliminating manual coordination.
Efficient collaboration
Easy-to-start video meetings with integrated screen sharing and chat for faster decisions.
- Launch or join a meeting directly from your browser without installing any software, and share your screen or grant remote control to collaborate on documents in real time.
- HD cloud recording captures every session automatically, so important discussions and decisions are always documented.
Security & GDPR
Your video conversations are encrypted and the platform is GDPR compliant, ensuring data confidentiality.
- All audio and video streams use end-to-end encryption, while data is stored in EU data centers with full support for participant data deletion and anonymization requests.
- This makes Zoho Meeting a particularly strong choice for European businesses that must ensure regulatory compliance in their communications.
Scalability
The platform adapts to your needs, from small meetings to large-scale online events.
- Start with free meetings for up to 100 participants and scale to enterprise webinars supporting thousands of attendees, with plans and features that grow alongside your organization.
- Live streaming to YouTube and Facebook extends your reach beyond the platform itself for public-facing events.
5 Key Reasons to Choose Zoho Meeting
Join without installation
Guests can join meetings directly from their browser, without downloading apps or plugins.
- A simple link click opens the meeting in any modern browser, removing the friction that causes participants to join late or not at all.
- This browser-first approach is especially valuable for client-facing meetings and public webinars where you cannot control what software attendees have installed.
GDPR Compliance
Protect participants' personal data and ensure communication confidentiality in accordance with GDPR requirements.
- Data is hosted in EU data centers with end-to-end encryption for all audio and video streams, and the platform supports participant data deletion and anonymization requests.
- Activity audit logs and meeting password protection provide additional layers of security and accountability.
Extensive integrations
Connect Zoho Meeting with your favorite apps – Zoho CRM, Projects, Bookings, etc.
- – or with external platforms like Google Calendar and Slack.
- Launch sales meetings directly from CRM deal records, schedule project standups from Zoho Projects, and auto-generate meeting links for customer appointments booked through Zoho Bookings.
- Third-party integrations with Google Workspace, Microsoft 365, Slack, and YouTube extend the platform's reach into your existing workflow.
Interactive webinars
Provide tools such as live polls, Q&A sessions, and the "raise hand" option to keep the audience engaged.
- Customizable registration forms and automatic reminder emails maximize attendance rates, while post-event reports detail participant engagement, poll results, and questions asked.
- For larger events, live streaming to YouTube and Facebook extends your reach beyond the platform to a public audience.
Local support from Svennis
Our certified team provides assistance and guidance following best practices for using Zoho Meeting.
- Svennis handles account setup, user migration, integration configuration, and team training so your organization can start collaborating effectively from day one.
- We also build custom API integrations connecting Zoho Meeting with your CRM, website, or event management workflow for a fully automated meeting experience.
Services Offered by Svennis for Zoho Meeting
Transform your online communication with our expertise
Zoho Meeting Consulting
We analyze your needs
We understand your communication goals (internal meetings, client demos, public webinars) and current challenges.
We define the solution
We recommend the optimal configuration: license types needed (Meeting vs Webinar), appropriate security settings, and important integrations.
We plan the implementation
We establish a clear implementation plan with well-defined stages, responsibilities, and deadlines.
Implementation & Configuration
We configure the account
We set up the organization in Zoho Meeting: add users, define roles and permissions, as well as security preferences (e.g., meeting passwords).
We migrate users
We import user and contact lists, migrate existing schedules from the previous platform (if applicable), ensuring business continuity.
We validate features
We verify audio-video quality, screen sharing features, recording, and participant access, ensuring a smooth transition to the new platform.
Custom Integration & API
We analyze integrations
We identify existing systems that need to be connected (CRM, customer portal, website for webinar registration, etc.).
We develop the API
We build custom integrations using the Zoho Meeting API or platforms like Zoho Flow, syncing Zoho Meeting with your website or apps (e.g., automatically sending meeting links in CRM emails).
We automate workflows
We automate meeting-related workflows: automatic calendar scheduling, participant notifications, and participation data capture in other systems – eliminating repetitive manual work.
Training and Ongoing Support
We train the team
We organize interactive training sessions for your team (both hosts and participants) so everyone efficiently uses Zoho Meeting – from scheduling meetings to moderating webinars.
We provide technical support
We provide prompt technical assistance via email, phone, or the dedicated portal, quickly resolving any issues or questions that arise.
We continuously optimize
We monitor platform usage and periodically suggest optimizations or new features that improve your user experience.
Zoho Meeting Pricing
Flexible solutions for companies of any size
Standard Meeting
For companies wanting unlimited-time online meetings and extended collaboration features
Professional Meeting
Includes advanced features for enterprise-level collaboration
- All features from the Standard Meeting plan
- Custom branding (dedicated URL and company logo in invitations)
- Breakout rooms for separate discussions within the meeting
- Advanced meeting analytics and reports (attendance, interactions)
- Access to the Zoho Meeting API and webhooks for custom integrations
- Unlimited co-hosts per meeting
Standard Webinar
Suitable for organizing webinars with hundreds of participants and audience engagement features
- All features from the Free plan
- Up to 1,000 participants per webinar
- 10 GB cloud storage for webinar recordings
- Multiple co-presenters can host a webinar together
- Customizable registration forms (embeddable on site) and webinar series
- Integration with CRM and marketing platforms for automatic participant follow-up
Professional Webinar
Includes advanced features for large-scale virtual events
- All features from the Standard Webinar plan
- Extended capacity (over 1,000 participants per event)
- Registration moderation and fully customizable registration forms
- No-registration webinars (direct participation via link)
- Live webinar broadcasting on platforms like YouTube or Facebook
- Detailed reports and exportable statistics about participants and engagement
Enterprise Webinar
Complete solution for large organizations hosting frequent and complex webinars
- All features from the Professional Webinar plan
- Extended capacity up to 3,000 simultaneous participants
- Panel sessions with multiple presenters and moderators
- Advanced Q&A and live polling functionality
- Granular permission control and custom branding for each event
- Guaranteed SLA, priority support, and dedicated onboarding through Svennis
Free CRM Audit: Already using a CRM? We'll audit your current setup and show you exactly what's costing you leads - free, no obligation.
Key Features of Zoho Meeting
Discover the power of online communication
Online Meetings
Organize virtual meetings from anywhere, with HD video, clear audio, and integrated chat.
- Up to 100 participants per meeting in the free plan, with a maximum duration of 60 minutes.
- Unlimited meeting time in paid plans (up to 24 hours continuous).
- The moderator can mute microphones, remove unwanted participants, and lock subsequent access to the meeting for security.
- Participants can join via a link (no account needed to participate).
Interactive Webinars
Broadcast online presentations to a large audience and interact with participants in real time.
- Customizable registration forms and automatic invitation and reminder emails for participants.
- Engagement features: live polls, Q&A sessions, and the "raise hand" option for audio/video interventions.
- Detailed post-event reports: number of participants, poll results, questions asked, and each guest's participation duration.
Screen Sharing & Recording
Collaborate efficiently by sharing your screen and record important sessions to review them later.
- Share the entire screen or just an application; grant remote control to a participant so they can interact directly on your screen.
- Record meetings and webinars in the cloud at HD quality; recordings can be downloaded, viewed online, and shared later with absentees.
- Share documents, presentations, or links with all participants through the integrated chat to enrich real-time discussions.
Security & Privacy
Maintain control over your meetings with advanced security measures and compliance.
- Protect meeting access through passwords and the host's option to lock entry for other participants after the session has started.
- End-to-end encryption of audio and video streams, ensuring discussions remain private.
- Complies with GDPR: provides options for participant data deletion or anonymization upon request and maintains an audit log of activities.
Zoho Meeting Integrations
Connect with your favorite apps
Zoho Meeting integrates seamlessly with the Zoho ecosystem and popular external services, providing you with a unified communication platform.
Zoho Marketing Automation
Automate marketing campaigns and nurture leads to maximize conversions.
Details
Zoho CRM
Plan and launch meetings with customers directly from CRM for more efficient sales discussions.
Details
Zoho Projects
Quickly set up meetings with the team directly from Zoho Projects to collaborate on project tasks in real time.
Details
Zoho Bookings
Automatically generate meeting links for appointments scheduled by your customers, facilitating effortless virtual meetings.
Details
Zoho Cliq
Start spontaneous video calls from Zoho Cliq chat, instantly transitioning from text conversation to video conference.
Details
Zoho Backstage
Livestream sessions from virtual events organized in Zoho Backstage, seamlessly integrating the webinar component.
DetailsZoho Meeting anywhere, anytime
The Zoho Meeting mobile app allows you to schedule, join, or host meetings and webinars directly from your phone. Stay connected with your team and customers wherever you are, with all essential features available on mobile.
Frequently Asked Questions
Answers to the most common questions about Zoho Meeting
Ready to digitize the way your team communicates?
Contact us to discuss your needs and receive a personalized quote.